The FEPTO Conference, further on FC, is a psychodrama meeting that is organized by a local organization in cooperation with FEPTO, usually before  FEPTO Annual Meeting (FEPTO Pre Meeting Conference).
One or more local psychodrama organizations (LO) form a local organizing committee (LOC) organize the FC in cooperation with the FEPTO council.
These organizations are the bodies responsible for building the committee and its functioning.

Goals:
The FC promotes the mutual learning of psychodrama and improves the network of different countries and cultures between trainees, practitioners, trainers and other interested professionals.

Advantages for the partners:
The local organizers can use the presence of foreign trainers to offer special workshops for trainees, graduated local psychodramatists and trainers.
FEPTO can use it as a platform for workshops, intervision/supervision group and networking groups for FEPTO representatives and other psychodramatists.

Responsibilities:
• Local organizers prepare the meeting (Title, topic, facilities, registration, budget)
• Local organizers prepare the programme (trainers invited to give a lecture or workshop, first and second call) together with the FEPTO Council which is represented by the chair of the annual meeting committee.
• FEPTO Council will approve the programme and the budget

FEPTO will take the responsibility for the loss as long as
• The local organizers are working properly according to the guidelines
• Do not accede the budget without agreement of the FEPTO Council

50 % of the profit is going to the local organization/s. How the money is used is up to them and depends on the contract between the local organizations and the members of the LOC.

Contract:
The contract between FEPTO (represented by the council) and the local organisation/s should be based on the FC guidelines.
The regulation between the local organisation/s and the LOC is not part of this contract.

Guidelines
• The FC should carry itself financially
• Workshops with paid trainers are only carried out when the number of participants guaranties to cover the travel costs, accommodation and fee for these trainers and the room rent and extra expenses (e.g. Coffee for break)
• Workshops without paid trainers are only carried out when the number of participants guaranties to cover the costs of the room rent and extra expenses (e.g. Coffee for break)
• Workshops are cancelled when there are not enough participants at the certain time when any costs would have to be paid (room reservation, flight booking etc), at least one month before the FC is taking place
• Conference fees for trainers running workshops:
– If the trainer runs a half-day (or less) workshop, (s)he pays the full FC fee
– If the trainer runs a day long workshop, (s)he pays half the fee of the FC
– If the trainer runs an ongoing group for two days, (s)he does not pay the fee of the FC
• Processing: When a trainer uses Action Methods or Psychodrama, (s)he should provide time to process the session, since processing is an important part of the learning experience.

Budget
The budget for the FC has to include
• Expenses for trainers or lecturers (accommodation costs, fees)
• Rent for rooms
• Extra costs (e.g. Coffee for break)
• The calculated registration fee
• The expected income

Following expenses are not part of the budget and should be paid by the profit of the LO.
• Costs for PR (other advertising than through the FEPTO web-site)
• Expenses caused by the organization of the FC (e.g. travel costs and working time of the organizers)