Anual Meeting

General Information

TRAVEL INFORMATION

Traveling to Romania. Visa

Make sure to review entry requirements for Romania. The Ministry of Foreign Affairs provides up-to-date visa information here: https://www.mae.ro/en/node/2040

At the time of writing, visa requirements for different countries are as follows:

  • No visa required: Schengen countries (Austria, Belgium, Bulgaria, Croatia, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland), the United Kingdom, United States, Canada, Israel, Australia, Singapore
  • No visa required for holders of biometric passports: Georgia, Moldova, Montenegro, North Macedonia, Serbia, Ukraine
  • Visa required: Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Russia, Tajikistan, Turkey, Turkmenistan, Uzbekistan

Holders of valid, multiple-entry Schengen visas do not require an additional Romanian visa.

Romanian currency and card payments

The Romanian currency is RON, informally called Lei. It comes in plastic, almost indestructible notes of 5, 10, 50, 100, 200, and 500.

Using Euros for cash payments is NOT accepted.

1 Euro is about 5 Lei.

Paying by card is very safe and widespread in Romania, in all shops, restaurants, hotels, or tourist attractions. However, not in taxis, farmers’ markets, or artisan fairs, where you need to have cash

How to get to Cluj?

Getting to Cluj-Napoca is easy due to its position and its status as a major Transylvanian city.

By plane

Cluj has the second busiest airport in Romania: the Avram Iancu Cluj International Airport (IATA code: CLJ). An express bus line links the airport to the city centre (9 km) every half an hour. Taxi transfer to the conference venue is about 10-20 Eur.

For budget European travellers, a cheap alternative is to fly to Budapest Ferihegy Airport with a low-cost company, and then shuttle to Cluj-Napoca. The shuttle takes six to eight hours to make the travel. Many companies travel this route. You can find shuttles from early morning till late night.

By car:

Cluj-Napoca has good road connections. European road E60 links it to Bucharest and Brasov from the south, Oradea and Budapest from the west.

By train:

Although the Romanian railway network is among the largest in Europe, extensive modernisation works are being under way. Thus, going by train is only advisable to participants traveling from the Eastern part of the country.

 

ANNUAL MEETING – GENERAL INFORMATION

Conference Venue                        Platinia Conference Center, Cluj-Napoca, Romania

Language                                        The official language of the event is English.

Accessibility                                    The whole conference venue is wheelchair accessible.

Access to the Event                       Please note that wearing your conference badge is mandatory during all parts of the program.

Certificate of Attendance            TheCertificate of attendance will be sent electronically within one week after the event ends.

Accommodation                              The Conference and AM venue houses a luxury hotel, but we will recommend more budget-friendly nearby hotels in a future email. Additionally, Airbnb and Booking.com offer a range of accommodations in the area.

Coffee Breaks                                  Coffee breaks will be served twice a day in the event foyer and are included in the registration fee. Kindly refrain from bringing your coffee into the working rooms, as the venue imposes penalties for spills.

Meals                                                   Annual Meeting: several meals (depending on 2025 pricing) will be included in the registration fee. For the other meals, participants can use the various restaurants, cafeterias, or the premium grocery store situated in the same building.

Parking                                                Parking on the underground floor is free for the first hour, and then it costs 10 RON (approximately 2 Euro) per hour.

Wi-Fi                                                     Free high-speed WIFI is available throughout the venue. ID and password will be provided closer to the event.

We will continue to publish relevant information as soon as it becomes available here:

 

FEES AND REGISTRATION

Registration Fees

Category of Participants Early Bird   Registration fee, until March 15th, 2025 Late Bird Registration fee, after March 15th, 2025

Representative of FEPTO-member institutes

Founding members

Applicants for individual membership

 220 Euro 270 Euro

The registration fee covers access to all AM activities, a certificate of attendance, coffee breaks, and several meals (depending on pricing, which will be determined closer to the conference date due to the evolving economic situation in Romania.)

How to Register

To register, complete the online registration form here

Payment Method

You will receive an email with bank transfer details upon submitting the registration form.

Please note that your registration will be considered complete only after we confirm receipt of your payment.

Conference Cancellation Policy

We understand that plans can change. Please find our cancellation and refund policy below:

Cancellation Requests

Before March 1, 2025: Full refund of the registration fee, minus a 10% administrative fee.

March 1–April 15, 2025: 50% refund of the registration fee.

After April 15, 2025: No refunds will be issued.

Transfer of Registration

If you are unable to attend, you may transfer your registration to another participant free of charge until May 1, 2025.

Event Cancellation

If the event is cancelled due to unforeseen circumstances (e.g., force majeure), full refunds will be issued.

For cancellations or transfer requests, please contact us at fepto2025@gmail.com

Thank you for your understanding and cooperation.

 

ACCOMMODATION

Accommodation for the event will be the responsibility of each participant.
The AM venue houses a luxury hotel (150 Eur / night / apartment), but we recommend more budget-friendly nearby hotels, as found on Booking.com:

Hotel Approx. price per night, according to booking.com Distance from Conference Venue
Vila Ana 2 Untold

Single 39 Euro

Double 40 Euro

 3 km
Central Park House

Single 40 Euro

Double 40 Euro

 350 m
Hotel Pami

Single 55 Euro

Double 83 Euro

 450 m
Lucas 10 Apartments Double 70 Euro 1.5 km
Fit Residence Double 70 Euro 1.1 km
Hotel Transilvania

Single 76 Euro

Double 81 Euro

 1.8 km
Hotel Cristal

Single 96 Euro

Double 106 Euro

 190 m

Additionally, Airbnb and Booking.com offer a range of accommodations in the area, including private apartments.